UNITED STATES SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934 (Amendment No. __ )
Filed by the Registrant x
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| ¨ | Preliminary Proxy Statement | |
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| ¨ | Definitive Proxy Statement | |
| x | Definitive Additional Materials | |
| ¨ | Soliciting Material Pursuant to §240.14a-12 |
Microsoft Corporation
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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*** Exercise Your Right to Vote ***
Important Notice Regarding the Availability of Proxy Materials for the
Shareholder Meeting to Be Held on November 15, 2011
MICROSOFT CORPORATION BROKER LOGO HERE
Return Address Line 1
Return Address Line 2
Return Address Line 3
51 MERCEDES WAY
EDGEWOOD NY 11717
Investor Address Line 1
Investor Address Line 2
Investor Address Line 3
Investor Address Line 4
Investor Address Line 5
John Sample
1234 ANYWHERE STREET
ANY CITY, ON A1A 1A1 1 of 2 12 15
Meeting Information
Meeting Type: Annual Meeting
For holders as of: September 02, 2011
Date: November 15, 2011 Time: 8:00 AM PST
Location: Meydenbauer Center
11100 NE 6th Street
Bellevue, WA 98004
You are receiving this communication because you hold shares in the above named company.
This is not a ballot. You cannot use this notice to vote these shares. This communication presents only an overview of the more complete proxy materials that are available to you on the Internet. You may view the proxy materials online at www.proxyvote.com or easily request a paper copy (see reverse side).
We encourage you to access and review all of the important information contained in the proxy materials before voting.
See the reverse side of this notice to obtain proxy materials and voting instructions
B A R C O D E Broadridge Internal Use Only Job # Envelope # Sequence # # of # Sequence #
— Before You Vote —
How to Access the Proxy Materials
Proxy Materials Available to VIEW or RECEIVE:
1. Notice & Proxy Statement 2. Annual Report
How to View Online:
Have the information that is printed in the box marked by the arrow XXXX XXXX XXXX (located on the
following page) and visit: www.proxyvote.com.
How to Request and Receive a PAPER or E-MAIL Copy:
If you want to receive a paper or e-mail copy of these documents, you must request one. There is NO charge for
requesting a copy. Please choose one of the following methods to make your request:
1) BY INTERNET: www.proxyvote.com
2) BY TELEPHONE: 1-800-579-1639
3) BY E-MAIL*: sendmaterial@proxyvote.com
* If requesting materials by e-mail, please send a blank e-mail with the information that is printed in the box marked
by the arrow XXXX XXXX XXXX (located on the following page) in the subject line.
Requests, instructions and other inquiries sent to this e-mail address will NOT be forwarded to your investment advisor. Please make the request as instructed above on or before November 01, 2011 to facilitate timely delivery.
— How To Vote —
Please Choose One of the Following Voting Methods
Vote In Person: If you choose to vote these shares in person at the meeting, you must request a “legal proxy.” To do so, please follow the instructions at www.proxyvote.com or request a paper copy of the materials, which will contain the appropriate instructions. Many shareholder meetings have attendance requirements including, but not limited to, the possession of an attendance ticket issued by the entity holding the meeting. Please check the meeting materials for any special requirements for meeting attendance.
Vote By Internet: To vote now by Internet, go to www.proxyvote.com. Have the information that is printed in the box marked by the arrow XXXX XXXX XXXX available and follow the instructions.
Vote By Mail: You can vote by mail by requesting a paper copy of the materials, which will include a voting instruction form.
Internal Use Only
Voting items
The Board of Directors recommends you vote FOR the following proposal(s):
1. Election of Directors
Nominees
1 Steven A. Ballmer
2 Dina Dublon
3 William H. Gates III
4 Raymond V. Gilmartin
5 Reed Hastings
6 Maria M. Klawe
7 David F. Marquardt
8 Charles H. Noski
9 Helmut Panke
The Board of Directors recommends you vote FOR the following proposal(s):
10 Advisory Vote on Named Executive Officer Compensation.
The Board of Directors recommends you vote 1 YEAR on the following proposal:
11 Advisory Vote on Frequency of Advisory Vote on Named Executive Officer Compensation.
The Board of Directors recommends you vote FOR the following proposal(s):
12 Ratification of the Selection of Deloitte & Touche LLP as the Company’s Independent Auditor.
The Board of Directors recommends you vote AGAINST the following proposal(s):
13 Shareholder Proposal 1. Establishment of a Board Committee on Environmental Sustainability.
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Voting items Continued Reserved for Broadridge Internal Control Information
NOTE: Such other business as may properly come before the meeting or any adjournment thereof.
Voting Instructions
THIS SPACE RESERVED FOR LANGUAGE PERTAINING TO BANKS AND BROKERS AS REQUIRED BY THE NEW YORK STOCK EXCHANGE THIS SPACE RESERVED FOR SIGNATURES IF APPLICABLE Broadridge Internal Use Only
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0000114983_4 R1.0.0.11699
MICROSOFT CORPORATION ANNUAL MEETING TO BE HELD ON 11/15/11 AT 08:00 A.M. PST FOR HOLDERS AS OF 09/02/11 *ISSUER CONFIRMATION COPY – INFO ONLY* 4 1-0001 THIS FORM IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY. PLEASE DO NOT USE IT FOR VOTING PURPOSES. 594918104 DIRECTORS PROPOSAL(S) DIRECTORS RECOMMEND 1*-ELECTION OF DIRECTOR: STEVEN A. BALLMER >>> FOR >>> 0010113 2 *-ELECTION OF DIRECTOR: DINA DUBLON >>> FOR >>> 0010113 3 *-ELECTION OF DIRECTOR: WILLIAM H. GATES III >>> FOR 0010113 4*- ELECTION OF DIRECTOR: RAYMOND V. GILMARTIN >>> FOR >>> 0010113 5 *- ELECTION OF DIRECTOR: REED HASTINGS >>> FOR >>> 0010113 6 *- ELECTION OF DIRECTOR: MARIA M. KLAWE >>> FOR>>> 0010113 7 *- ELECTION OF DIRECTOR: DAVID F. MARQUARDT >>> FOR >>> 0010113 8 *- ELECTION OF DIRECTOR: CHARLES H. NOSKI >>> FOR >>> 0010113 9 *- ELECTION OF DIRECTOR: HELMUT PANKE >>> FOR >>> 0010113 10 * - ADVISORY VOTE ON NAMED EXECUTIVE OFFICER COMPENSATION. >>> FOR >>> 0029440 11 *- ADVISORY VOTE ON FREQUENCY OF ADVISORY VOTE ON NAMED >>> 1YR >>> EXECUTIVE OFFICER COMPENSATION. 0029414 12 – RATIFICATION OF THE SELECTION OF DELOITTE & TOUCHE LLP AS THE >>> FOR >>> COMPANY’S INDEPENDENT AUDITOR. 0010200 13 *- SHAREHOLDER PROPOSAL 1. ESTABLISHMENT OF A BOARD COMMITTEE >>>AGN >>> ON ENVIRONMENTAL SUSTAINABILITY. 0061000 *NOTE* SUCH OTHER BUSINESS AS MAY PROPERLY COME BEFORE THE MEETING OR ANY ADJOURNMENT THEREOF VIF01H FOLD AND DETACH HERE IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE SHAREHOLDER MEETING TO BE HELD ON 11/15/11 FOR MICROSOFT CORPORATION THE FOLLOWING MATERIAL IS AVAILABLE AT WWW.PROXYVOTE .COM ** ** *ANNUAL REPORT * PROXY STATEMENT 2 – I –S DIRECTORS (MARK “X” FOR ONLY ONE BOX) THIS SPACE INTENTIONALLY LEFT BLANK PLEASE INDICATE YOUR VOTING INSTRUCTIONS FOR EACH PROPOSAL FOR AGN ABS FOR AGN ABS FOR AGN ABS FOR AGN ABS FOR AGN ABS FOR AGN ABS FOR AGN ABS FOR AGN ABS FOR AGN ABS FOR AGN ABS 1YR 2YR 3YR ABS FOR AGN ABS FOR AGN ABS PLEASE INDICATE YOUR PROPOSAL SELECTION BY FIRMLY PLACING AN “X” IN THE APPROPRIATE NUMBERED BOX WITH BLUE OR BLACK INK X 111 SEE VOTING INSTRUCTION NO. 2 ON REVERSE A/C: 594918104 PLACE “X’ HERE IF YOU PLAN TO ATTEND AND VOTE YOUR SHARES AT THE MEETING X P16506 BROADRIDGETM 51 MERCEDES WAY EDGEWOOD NY 11717 4 4 MICROSOFT CORPORATION ATTN: DENNIE KIMBROUGH ONE MICROSOFT WAY REDMOND, WA 98052 -6399 FOLD AND DETACH HERE SIGNATURE (S) DATE PSG 12- 10
VOTING INSTRUCTIONS TO OUR CLIENTS: WE HAVE BEEN REQUESTED TO FORWARD TO YOU THE ENCLOSED PROXY MATERIAL RELATIVE TO SECURITIES HELD BY US IN YOUR ACCOUNT BUT NOT REGISTERED IN YOUR NAME. ONLY WE AS THE HOLDER OF RECORD CAN VOTE SUCH SECURITIES. WE SHALL BE PLEASED TO VOTE YOUR SECURITIES IN ACCORDANCE WITH YOUR WISHES, IF YOU WILL EXECUTE THE FORM AND RETURN IT TO US PROMPTLY IN THE ENCLOSED BUSINESS REPLY ENVELOPE. IT IS UNDERSTOOD THAT IF YOU SIGN WITHOUT OTHERWISE MARKING THE FORM YOUR SECURITIES WILL BE VOTED AS RECOMMENDED BY THE BOARD OF DIRECTORS ON ALL MATTERS TO BE CONSIDERED AT THE MEETING. FOR THIS MEETING, THE EXTENT OF OUR AUTHORITY TO VOTE YOUR SECURITIES IN THE ABSENCE OF YOUR INSTRUCTIONS CAN BE DETERMINED BY REFERRING TO THE APPLICABLE VOTING INSTRUCTION NUMBER INDICATED ON THE FACE OF YOUR FORM. FOR MARGIN ACCOUNTS, IN THE EVENT YOUR SECURITIES HAVE BEEN LOANED OVER RECORD DATE, THE NUMBER OF SECURITIES WE VOTE ON YOUR BEHALF HAS BEEN OR CAN BE ADJUSTED DOWNWARD. PLEASE NOTE THAT UNDER A RULE AMENDMENT ADOPTED BY THE NEW YORK STOCK EXCHANGE FOR SHAREHOLDER MEETINGS HELD ON OR AFTER JANUARY 1, 2010, BROKERS ARE NO LONGER ALLOWED TO VOTE SECURITIES HELD IN THEIR CLIENTS’ ACCOUNTS ON UNCONTESTED ELECTIONS OF DIRECTORS UNLESS THE CLIENT HAS PROVIDED VOTING INSTRUCTIONS (IT WILL CONTINUE TO BE THE CASE THAT BROKERS CANNOT VOTE THEIR CLIENTS’ SECURITIES IN CONTESTED DIRECTOR ELECTIONS). CONSEQUENTLY, IF YOU WANT US TO VOTE YOUR SECURITIES ON YOUR BEHALF ON THE ELECTION OF DIRECTORS, YOU MUST PROVIDE VOTING INSTRUCTIONS TO US. VOTING ON MATTERS PRESENTED AT SHAREHOLDER MEETINGS, PARTICULARLY THE ELECTION OF DIRECTORS IS THE PRIMARY METHOD FOR SHAREHOLDERS TO INFLUENCE THE DIRECTION TAKEN BY A PUBLICLY-TRADED COMPANY. WE URGE YOU TO PARTICIPATE IN THE ELECTION BY RETURNING THE ENCLOSED VOTING INSTRUCTION FORM TO US WITH INSTRUCTIONS AS TO HOW TO VOTE YOUR SECURITIES IN THIS ELECTION. IF YOUR SECURITIES ARE HELD BY A BROKER WHO IS A MEMBER OF THE NEW YORK STOCK EXCHANGE (NYSE), THE RULES OF THE NYSE WILL GUIDE THE VOTING PROCEDURES. THESE RULES PROVIDE THAT IF INSTRUCTIONS ARE NOT RECEIVED FROM YOU PRIOR TO THE ISSUANCE OF THE FIRST VOTE, THE PROXY MAY BE GIVEN AT DISCRETION OF YOUR BROKER (ON THE TENTH DAY, IF THE MATERIAL WAS MAILED AT LEAST 15 DAYS PRIOR TO THE MEETING DATE OR ON THE FIFTEENTH DAY, IF THE PROXY MATERIAL WAS MAILED 25 DAYS OR MORE PRIOR TO THE MEETING DATE). IN ORDER FOR YOUR BROKER TO EXERCISE THIS DISCRETIONARY AUTHORITY, PROXY MATERIAL WOULD NEED TO HAVE BEEN MAILED AT LEAST 15 DAYS PRIOR TO THE MEETING DATE, AND ONE OR MORE OF THE MATTERS BEFORE THE MEETING MUST BE DEEMED “ROUTINE” IN NATURE ACCORDING TO NYSE GUIDELINES. IF THESE TWO REQUIREMENTS ARE MET AND YOU HAVE NOT COMMUNICATED TO US PRIOR TO THE FIRST VOTE BEING ISSUED, WE MAY VOTE YOUR SECURITIES AT OUR DISCRETION ON ANY MATTERS DEEMED TO BE ROUTINE. WE WILL NEVERTHELESS FOLLOW YOUR INSTRUCTIONS, EVEN IF OUR DISCRETIONARY VOTE HAS ALREADY BEEN GIVEN, PROVIDED YOUR INSTRUCTIONS ARE RECEIVED PRIOR TO THE MEETING DATE. THE FOLLOWING INSTRUCTIONS PROVIDE SPECIFICS REGARDING THE MEETING FOR WHICH THIS VOTING FORM APPLIES. INSTRUCTION 1 ALL PROPOSALS FOR THIS MEETING ARE CONSIDERED “ROUTINE”. WE WILL VOTE IN OUR DISCRETION ON ALL PROPOSALS, IF YOUR INSTRUCTIONS ARE NOT RECEIVED. IF YOUR SECURITIES ARE HELD BY A BANK, YOUR SECURITIES CANNOT BE VOTED WITHOUT YOUR SPECIFIC INSTRUCTIONS. INSTRUCTION 2 IN ORDER FOR YOUR SECURITIES TO BE REPRESENTED AT THE MEETING ON ONE OR MORE MATTERS BEFORE THE MEETING, IT WILL BE NECESSARY FOR US TO HAVE YOUR SPECIFIC VOTING INSTRUCTIONS. IF YOUR SECURITIES ARE HELD BY A BANK, YOUR SECURITIES CANNOT BE VOTED WITHOUT YOUR SPECIFIC INSTRUCTIONS. INSTRUCTION 3 IN ORDER FOR YOUR SECURITIES TO BE REPRESENTED AT THE MEETING, IT WILL BE NECESSARY FOR US TO HAVE YOUR SPECIFIC VOTING INSTRUCTIONS. INSTRUCTION 4 WE HAVE PREVIOUSLY SENT YOU PROXY SOLICITING MATERIAL PERTAINING TO THE MEETING OF SHAREHOLDERS OF THE COMPANY INDICATED. ACCORDING TO OUR LATEST RECORDS, WE HAVE NOT AS OF YET RECEIVED YOUR VOTING INSTRUCTION ON THE MATTERS(S) TO BE CONSIDERED AT THIS MEETING AND THE COMPANY HAS REQUESTED US TO COMMUNICATE WITH YOU IN AN ENDEAVOR TO HAVE YOUR SECURITIES VOTED. **IF YOU HOLD YOUR SECURITIES THROUGH A CANADIAN BROKER OR BANK, PLEASE BE ADVISED THAT YOU ARE RECEIVING THE VOTING INSTRUCTION FORM AND MEETING MATERIALS, AT THE DIRECTION OF THE ISSUER. EVEN IF YOU HAVE DECLINED TO RECEIVE SECURITY- HOLDER MATERIALS, A REPORTING ISSUER IS REQUIRED TO DELIVER THESE MATERIALS TO YOU. IF YOU HAVE ADVISED YOUR INTERMEDIARY THAT YOU OBJECT TO THE DISCLOSURE OF YOUR BENEFICIAL OWNERSHIP INFORMATION TO THE REPORTING ISSUER, IT IS OUR RESPONSIBILITY TO DELIVER THESE MATERIALS TO YOU ON BEHALF OF THE REPORTING ISSUER. THESE MATERIALS ARE BEING SENT AT NO COST TO YOU. Please ensure you fold then detach and retain this portion of the Voting Instruction Form Fold and Detach Here Fold and Detach Here P.O. Box 9175 WRONG WAY PROXY SERVICES P.O. BOX 9175 EARNINGDATE NY 11735-9852
Important Notice of Availability of Proxy Materials for Annual Meeting of Shareholders of
To be held on:
November 15, 2011 at 8:00 a.m. PST
Meydenbauer Center, 11100 NE 6th Street, Bellevue, WA 98004
COMPANY NUMBER
ACCOUNT NUMBER
CONTROL NUMBER
This communication presents only an overview of the more complete proxy materials that are available to you on the Internet. We encourage you to access and review all of the important information contained in the proxy materials before voting.
If you want to receive a paper or e-mail copy of the proxy materials you must request one. There is no charge to you for requesting a copy. To facilitate timely delivery please make the request as instructed below before 11/3/2011.
TO VIEW PROXY
MATERIALS ONLINE: Please visit http://www.amstock.com/ProxyServices/Microsoft, where the following materials are available for view:
Notice of Annual Meeting of Shareholders
Proxy Statement
Form of Electronic Proxy Card
Annual Report
TO REQUEST PAPER OR
ELECTRONIC PROXY MATERIALS: TELEPHONE: 888-Proxy-NA (888-776-9962) or 1-718-921-8562 (for international callers)
E-MAIL: info@amstock.com
WEBSITE: http://www.amstock.com/ProxyServices/RequestMaterialMicrosoft
TO VOTE: ONLINE: To access your online proxy card, please visit www.voteproxy.com and follow the on-screen instructions. You may enter your voting instructions at www.voteproxy.com up until 11:59 PM Eastern Time the day before the cut-off or meeting date.
IN PERSON: You may vote your shares in person by attending the Annual Meeting.
TELEPHONE: To vote by telephone, please visit http://www.amstock.com/ProxyServices/Microsoft to
view the materials and to obtain the toll free number to call.
MAIL: You may request a proxy card by following the instructions above.
Election of directors (The Board recommends a vote FOR each of the following nominees):
NOMINEES:
1. Steven A. Ballmer
2. Dina Dublon
3. William H. Gates III
4. Raymond V. Gilmartin
5. Reed Hastings
6. Maria M. Klawe
7. David F. Marquardt
8. Charles H. Noski
9. Helmut Panke
10. Advisory Vote on Named Executive Officer Compensation (The Board recommends a vote FOR this proposal)
11. Advisory Vote on Frequency of Advisory Vote on Named Executive Officer Compensation.
(The Board recommends a vote of 1 YEAR on this proposal)
12. Ratification of the Selection of Deloitte & Touche LLP as the Company’s Independent Auditor.
(The Board recommends a vote FOR this proposal)
13. Shareholder Proposal 1 - Establishment of Board Committee on Environmental Sustainability.
(The Board recommends a vote AGAINST this proposal)
Please note that you cannot use this notice to vote by mail.