SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934 (Amendment No. )
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
¨ Preliminary Proxy Statement |
¨ Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
x | Definitive Proxy Statement |
¨ | Definitive Additional Materials |
¨ | Soliciting Material Pursuant to sec. 240.14a-11(c) or sec. 240.14a-12 |
PIMCO COMMERCIAL MORTGAGE SECURITIES TRUST, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x | No fee required. |
¨ | $125 per Exchange Act Rules 0-11(c)(1)(ii), 14a-6(i)(1), 14a-6(i)(2) or Item 22(a)(2) of Schedule 14A. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
(1) | Title of each class of securities to which transaction applies: |
(2) | Aggregate number of securities to which transaction applies: |
(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined): |
(4) | Proposed maximum aggregate value of transaction: |
(5) | Total fee paid: |
¨ | Fee paid previously with preliminary materials. |
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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(4) | Date Filed: |
PIMCO COMMERCIAL MORTGAGE SECURITIES TRUST, INC.
840 Newport Center Drive
Newport Beach, California 92660
(866) 746-2606
Notice of Annual Meeting of Shareholders
To be held April 13, 2005
To the Shareholders of PIMCO Commercial Mortgage Securities Trust, Inc.:
NOTICE IS HEREBY GIVEN that the Annual Meeting (the Meeting) of Shareholders of PIMCO Commercial Mortgage Securities Trust, Inc. (the Fund) will be held at 800 Newport Center Drive, 6th Floor, Newport Beach, California 92660, on April 13, 2005 at 2:00 p.m., Pacific time, or as adjourned from time to time, for the following purposes:
(1) To consider whether to elect the Nominees set forth in the Proxy Statement to serve as members of the Funds Board of Directors for terms expiring in 2008, and until their successors are elected and qualify; and
(2) To transact such other business as may properly come before the Meeting or any adjournment thereof.
After careful consideration, the Directors of the Fund unanimously approved the proposal and recommend that shareholders vote FOR the proposal. The matters referred to above are discussed in detail in the proxy statement attached to this notice. The Board of Directors has fixed the close of business on March 10, 2005 as the record date for determining shareholders entitled to notice of and to vote at the Meeting or any adjournment thereof.
Each share of the Fund is entitled to one vote, with fractional votes for fractional shares.
Regardless of whether you plan to attend the Meeting, PLEASE COMPLETE, SIGN, DATE AND RETURN PROMPTLY THE ENCLOSED PROXY CARD IN THE ENVELOPE PROVIDED, SO THAT YOU WILL BE REPRESENTED AT THE MEETING. If you have returned a proxy card and are present at the Meeting, you may change the vote specified in the proxy at that time. However, attendance in person at the Meeting, by itself, will not revoke a previously tendered proxy.
By Order of the Board of Directors,
Garlin G. Flynn
Secretary
Newport Beach, California
Dated: March 21, 2005
YOUR VOTE IS IMPORTANT NO MATTER HOW LARGE OR SMALL YOUR HOLDINGS MAY BE. IN ORDER TO AVOID THE UNNECESSARY EXPENSE OF FURTHER SOLICITATION, WE URGE YOU TO INDICATE VOTING INSTRUCTIONS ON THE ENCLOSED PROXY CARD.
PROXY STATEMENT
PIMCO COMMERCIAL MORTGAGE SECURITIES TRUST, INC.
840 Newport Center Drive
Newport Beach, California 92660
(866) 746-2606
Annual Meeting of Shareholders
To be held April 13, 2005
INTRODUCTION
This Proxy Statement is being furnished in connection with the solicitation of proxies by the Board of Directors (the Board or Directors) of PIMCO Commercial Mortgage Securities Trust, Inc. (the Fund), a Maryland corporation, for use at the annual meeting of shareholders of the Fund to be held at 800 Newport Center Drive, 6th Floor, Newport Beach, California 92660, on April 13, 2005 at 2:00 p.m., Pacific time, or as adjourned and reconvened from time to time (the Meeting), for the purposes set forth in the accompanying notice. It is anticipated that the first mailing of proxies and proxy statements to shareholders will be on or about March 21, 2005.
Shareholder Reports. Shareholders can find important information about the Fund in the annual report dated December 31, 2004 and the semi-annual report dated June 30, 2004, each of which previously has been furnished to shareholders. Shareholders may request another copy of these reports by writing to the Fund at the above address, or by calling the toll-free telephone number above.
The Board is soliciting proxies from shareholders of the Fund with respect to the following:
I. | A proposal to elect Directors to the Board of Directors of the Fund; and |
II. | Such other business as may properly come before the Meeting. |
PROPOSAL I: ELECTION OF DIRECTORS
The Funds Articles of Incorporation provide that the Funds Board of Directors shall be divided into three classes, as nearly equal in number as possible, which shall be designated as Class I, Class II and Class III. The current terms of the Class II Directors expire this year. The current terms of the Class I and Class III Directors will expire in 2007 and 2006, respectively, when their respective successors are elected and qualify. The effect of these staggered terms is to limit the ability of other entities or persons to acquire control of the Fund by delaying for up to two years the replacement of a majority of the Board of Directors. J. Michael Hagan and Vern O. Curtis, the current Class II Directors, have been nominated for re-election by the Board to serve another term, which would expire in 2008 (Messrs. Hagan and Curtis, collectively are the Nominees). The Nominees have indicated their willingness to serve as Directors. The Board knows of no reason why the Nominees would be unable to serve, but in the event of any such unavailability, the proxies received will be voted for such substituted nominee as the Board may recommend.
The persons named as proxies on the enclosed proxy card will vote your shares for the election of the Nominees unless you withhold authority to vote for the Nominees in your proxy. If elected by shareholders, the Nominees will continue to serve as Directors of the Fund until their term expires in 2008, unless sooner succeeded as provided in the Funds Articles of Incorporation. It is proposed, and the Board recommends, that shareholders elect the Nominees.
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The following table sets forth certain information concerning each of the Directors of the Fund, including the Nominees. However, only the Nominees are standing for election.
The Class I Directors are:
Class I Directors (Term Expiring in 2007):
Name and Age1 |
Position |
Term of on the Board3 |
Principal Occupation(s) |
Number of Portfolios in Fund Complex Overseen by Director or Nominee for Director |
Other Directorships Held |
Shares of Common Stock Beneficially Owned and % of Total Outstanding as of 3/10/05 | ||||||
Non-Interested Directors | ||||||||||||
E. Philip Cannon Age 64 |
Director | 3/00-Present | Proprietor, Cannon & Company (a private investment firm); Trustee, PIMCO Funds: Pacific Investment Management Series (since 2000); Trustee, PIMCO Variable Insurance Trust (since 2000); and Trustee, PIMCO Funds: Multi-Manager Series. Formerly, President, Houston Zoo (until 2005). | 111 | None | 0 | ||||||
William J. Popejoy Age 66 |
Director | 7/93-2/95 and 8/95-Present | Managing Director, Pacific Capital Investors (since 1999); Trustee, PIMCO Funds: Pacific Investment Management Series; and Trustee, PIMCO Variable Insurance Trust. Formerly, Director, Commonwealth Energy Corporation (until 2003). | 79 | Director, New Century Financial Corporation | 0 |
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The Class II Directors (Nominees) are:
Class II (Term Expiring in 2005):
Name and Age1 |
Position Held With the |
Term of Office and Time Served on the Board3 |
Principal Occupation(s) |
Number of Portfolios in Fund Complex Overseen by Director or Nominee for Director |
Other Directorships Held |
Shares of Common Stock Beneficially Owned and % of Total Outstanding as of 3/10/05 |
|||||||
Non-Interested Directors | |||||||||||||
J. Michael Hagan Age 65 |
Director/Nominee | 3/00-Present | Private Investor and Business Advisor, primarily to manufacturing companies (since 2000); Trustee, PIMCO Funds: Pacific Investment Management Series (since 2000); Trustee, PIMCO Variable Insurance Trust (since 2000); and Director, Remedy Temp (staffing). Formerly, Director, Saint Gobain Corporation (manufacturing) (until 2003); and Director, Freedom Communications (until 2004). | 79 | Director, Ameron International (manufacturing); and Director, Fleetwood Enterprises (manufacturer of housing and recreational vehicles). | 0 | |||||||
Vern O. Curtis Age 70 |
Director/Nominee | 2/95-Present | Private Investor; Trustee, PIMCO Funds: Pacific Investment Management Series; and Trustee, PIMCO Variable Insurance Trust. | 79 | Director, PS Business Parks, Inc. (a Real Estate Investment Trust). | 7,500 (0.07 |
%) |
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The Class III Directors are:
Class III (Term Expiring in 2006):
Name and Age1 |
Position Held With the |
Term of Office and Time Served on the Board3 |
Principal Occupation(s) |
Number of Portfolios in Fund Complex Overseen by Director or Nominee for Director |
Other Directorships Held |
Shares of Common Stock Beneficially Owned and % of Total Outstanding as of 3/10/05 |
|||||||
Interested Directors | |||||||||||||
Brent R. Harris2 Age: 45 |
Chairman of the Board and Director | 6/93-Present | Managing Director, PIMCO; Chairman and Trustee, PIMCO Funds: Pacific Investment Management Series; Chairman and Trustee, PIMCO Variable Insurance Trust; Director, Chairman and President, PIMCO Strategic Global Government Fund, Inc (since 2002); Director and Vice President, StocksPLUS Management, Inc.; Director, PIMCO Luxembourg S.A. (since 2002); and Board of Governors and Executive Committee, Investment Company Institute. | 80 | None | 2,800 (0.03 |
%) | ||||||
R. Wesley Burns2 Age: 45 |
President of the Board and Director | 11/97-Present (since 2/94 as President) | Director, PIMCO (since 2003); President and Trustee, PIMCO Funds: Pacific Investment Management Series; President and Trustee, PIMCO Variable Insurance Trust; Senior Vice President, PIMCO Strategic Global Government Fund, Inc.; Director, PIMCO Funds: Global Investors Series plc; Director, PIMCO Global Advisors (Ireland) Limited; and Director, PIMCO Luxembourg S.A. (since 2002). Formerly, Managing Director, PIMCO (until 2002). | 79 | None | 2,500 (0.02 |
%) |
1 | Directors can be reached at the Funds address above. |
2 | Mr. Burns and Mr. Harris are interested persons of the Fund (as that term is defined in the Investment Company Act of 1940, as amended (1940 Act)) because of their affiliations with the Funds investment adviser, Pacific Investment Management Company LLC (PIMCO). |
3 | The current terms of the Class I, Class II and Class III Directors will expire in 2007, 2005 and 2006, respectively. |
4 | Unless otherwise indicated, each principal occupation has been held by the director or director/nominee for the entire past 5 years. |
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During the fiscal year ended December 31, 2004, there were five meetings of the Board.
Listed below for each Director is a dollar range of securities beneficially owned in the Fund together with the aggregate dollar range of equity securities in all registered investment companies overseen by each Director that are in the same family of investment companies as the Fund, as of December 31, 2004.
Name of Director or Nominee |
Dollar Range of Equity Securities in the Fund |
Aggregate Dollar Range of Equity Securities in All Funds Overseen by Director or Nominee in Family of Investment Companies* | ||
R. Wesley Burns |
$10,001-$50,000 | Over $100,000 | ||
E. Philip Cannon |
-0- | Over $100,000 | ||
Vern O. Curtis |
$50,001-$100,000 | Over $100,000 | ||
J. Michael Hagan |
-0- | Over $100,000 | ||
Brent R. Harris |
$10,001-$50,000 | Over $100,000 | ||
William J. Popejoy |
-0- | Over $100,000 |
* | Family of Investment Companies includes the Fund, PIMCO Funds: Pacific Investment Management Series, PIMCO Funds: Multi-Manager Series, PIMCO Variable Insurance Trust and PIMCO Strategic Global Government Fund, Inc. |
Set forth in the table below is information regarding each non-interested Directors (and his immediate family members) share ownership in securities of the investment manager of the Fund, the principal underwriter of the Fund, and any entity controlling, controlled by or under common control with the investment manager or principal underwriter of the Fund (not including registered investment companies), as of December 31, 2004.
Name of Director or Nominee |
Name of Owners and Relationships to Director or Nominee |
Company |
Title of Class |
Value of Securities |
Percent of Class | |||||
E. Philip Cannon |
None | None | None | None | None | |||||
Vern O. Curtis |
None | None | None | None | None | |||||
J. Michael Hagan |
None | None | None | None | None | |||||
William J. Popejoy |
None | None | None | None | None |
As of December 31, 2004, the Directors and Officers of the Fund, as a group, owned less than one percent of the outstanding shares of the Fund in the aggregate.
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Board of DirectorsCommittees
Audit Committee
The Fund has a standing Audit Committee that consists of all of the independent Directors (Messrs. Cannon, Curtis, Hagan and Popejoy). The Audit Committee reviews both the audit and non-audit work of the Funds independent public accountant, submits a recommendation to the Board as to the selection of the independent public accountant, and reviews generally the maintenance of the Funds records and the safekeeping arrangements of the Funds custodian. During the fiscal year ended December 31, 2004, the Audit Committee met four times. Each member of the Audit Committee attended 100% of such meetings during the period.
The Fund adopted an amended Audit Committee Charter on February 23, 2004, a copy of which is attached to this Proxy Statement as Appendix A. The Audit Committee has received written disclosures and the letter required by Independence Standards Board Standard No. 1 from its independent public accountant, and has discussed with its independent public accountant its independence. The Audit Committee has also reviewed and discussed the audited financial statements with Fund management and its independent public accountant, and discussed certain matters with its independent public accountant addressed by Statements on Auditing Standards No. 61. Based on the foregoing, the Audit Committee recommended to the Board that the Funds audited financial statements be included in the Funds Annual Report for the fiscal year ended December 31, 2004.
Valuation Committee
The Fund has a standing Valuation Committee whose function is to monitor the valuation of portfolio securities and other investments and, as required by the Funds valuation policies, when the Board is not in session it shall determine the fair value of portfolio holdings after consideration of all relevant factors, which determinations shall be reported to the full Board. The Valuation Committee consists of two directors of the Fund, Mr. Harris and Mr. Burns, and three officers of the Fund: John P. Hardaway (Treasurer), Erik C. Brown (Assistant Treasurer) and Stacie D. Anctil (Assistant Treasurer). Each member of the Valuation Committee is an interested person of the Fund as that term is defined in the 1940 Act. During the fiscal year ended December 31, 2004, there were no meetings of the Valuation Committee.
Governance Committee: Consideration of Potential Director Nominees
The Fund has established a Governance Committee (formerly, Nominating Committee) (the Committee) that consists of all of the Directors. One function of the Committee is to make recommendations to the Board regarding nominations for membership on the Board of Directors. It evaluates candidates qualifications for Board membership and, with respect to nominees for positions as independent directors, their independence from the Funds investment adviser and other principal service providers. Membership on the Governance Committee for the Fund are determined by the Board of Directors. Although all of the directors of the Fund are eligible to serve on the Committee, the interested directors of the Fund who are members of the Committee do not participate in any activities that are exclusively the responsibility of the independent directors (e.g., voting on the nomination of independent directors).
The Committee will consider potential director nominees recommended by Fund shareholders provided that the proposed nominees: (i) satisfy any minimum qualifications of the Fund for its directors;
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(ii) are not interested persons of the Fund or the Funds investment adviser within the meaning of the 1940 Act; and (iii) are independent as defined in the New York Stock Exchange (NYSE) listing standards. Before fiscal year 2004, the Committee did not have a formal process for the submission of potential candidates by shareholders except as part of a shareholder proposal in accordance with the Securities Exchange Act of 1934, as amended (the 1934 Act).
In determining procedures for the submission of potential candidates by shareholders and any eligibility requirements for such nominees and the shareholders submitting the nominations, the Committee has looked for guidance to recent promulgations by the Securities and Exchange Commission (SEC) regarding director nominations. Accordingly, the Committee has determined that potential director candidates recommended by Fund shareholders must satisfy the nominee requirements proposed by the SEC in its proposed Rule 14a-11(c) under the 1934 Act, and shareholders making the recommendations must satisfy the requirements proposed by the SEC in its proposed Rule 14a-11(b) under the 1934 Act.
For potential director nominees recommended by shareholders, these requirements are as follows (terms should be interpreted in accordance with the 1934 Act unless otherwise specified):
(a) The nominee may not be the nominating shareholder, a member of the nominating shareholder group, or a member of the immediate family of the nominating shareholder or any member of the nominating shareholder group;
(b) Neither the nominee nor any member of the nominees immediate family may be currently employed or employed within the last year by any nominating shareholder entity or entity in a nominating shareholder group;
(c) Neither the nominee nor any immediate family member of the nominee is permitted to have accepted directly or indirectly, during the year of the election for which the nominees name was submitted, during the immediately preceding calendar year, or during the year when the nominees name was submitted, any consulting, advisory, or other compensatory fee from the nominating shareholder or any member of a nominating shareholder group;
(d) The nominee may not be an executive officer or director (or person performing similar functions) of the nominating shareholder or any member of the nominating shareholder group, or of an affiliate of the nominating shareholder or any such member of the nominating shareholder group; and
(e) The nominee may not control (as control is defined in the 1940 Act) the nominating shareholder or any member of the nominating shareholder group (or in the case of a shareholder or member that is a fund, an interested person of such shareholder or member as defined by Section 2(a)(19) of the 1940 Act).
The nominating shareholder or shareholder group must meet the following requirements:
(a) Any shareholder or shareholder group submitting a proposed nominee must beneficially own, either individually or in the aggregate, more than 5% of the Funds securities that are eligible to vote at the time of submission of the nominee and at the time of the annual meeting where the nominee may be elected. Each of the securities used for purposes of calculating this ownership must have been held continuously for at least two years as of the date of the nomination. In addition, such securities
8
must continue to be held through the date of the meeting. The nominating shareholder or shareholder group must also bear the economic risk of the investment and the securities used for purposes of calculating the ownership cannot be held short; and
(b) The nominating shareholder or shareholder group must also submit a certification which provides the number of shares which the person or group has (i) sole power to vote or direct the vote; (ii) shared power to vote or direct the vote; (iii) sole power to dispose or direct the disposition of such shares; and (iv) shared power to dispose or direct the disposition of such shares. In addition, the certification shall provide that the shares have been held continuously for at least 2 years.
A shareholder or shareholder group may not submit for consideration a proposed nominee who has previously been considered by the Committee. A nominating shareholder or shareholder group may not submit more proposed nominees than the number of Board positions open each year. All shareholder recommended nominee submissions must be received by the Fund by the deadline for submission of any shareholder proposals which would be included in the Funds proxy statement for its 2006 Annual Meeting.
Shareholders recommending potential director nominees must substantiate compliance with these requirements at the time of submitting their proposed director nominee to the attention of the Funds Secretary. Notice to the Funds Secretary should be provided in accordance with the deadline specified above and include, (i) the shareholders contact information; (ii) the director nominees contact information and the number of Fund shares owned by the proposed nominee; (iii) all information regarding the proposed nominee that would be required to be disclosed in solicitations of proxies for elections of directors required by Regulation 14A of the 1934 Act; and (iv) a notarized letter executed by the proposed nominee, stating his or her intention to serve as a nominee and be named in the Funds proxy statement, if nominated by the Board of Directors, to be named as a director if so elected.
The Board of Directors has adopted a Charter for the Committee, a copy of which is attached as Appendix B. The Committee identifies prospective director nominees from any reasonable source and has the ability to engage third-party services for the identification and evaluation of potential nominees. The Charter of the Committee provides that each prospective director candidate have a college degree or equivalent business experience. In addition, it is the Boards policy that Directors on the Board may not serve in a similar capacity on the board of a registered investment company which is not sponsored or advised by the Funds investment adviser or its affiliates. Although there are no minimum qualifications other than as described above, the Committee may take into account a wide variety of factors in considering prospective director nominees, including (but not limited to) the overall diversity of the Boards composition and the prospective nominees: (i) availability and commitment to attend meetings and perform his or her responsibilities on the Board; (ii) relevant industry and related experience; (iii) educational background; (iv) financial expertise; and (v) ability, judgment and expertise.
The Committee may recommend that the Board modify any nominee qualifications from time to time. The Committee meets periodically to identify and evaluate nominees for director and makes its recommendations to the Board at the time of the Boards February meeting. Other than compliance with the requirements mentioned above for submission of a director candidate, the Committee does not
9
otherwise evaluate potential director nominees recommended by shareholders in a different manner. The standard of the Committee is to treat all equally qualified potential nominees in the same manner.
No nominee recommendations have been received by shareholders.
Communications with the Board of Directors
The Fund provides a means for shareholders to send communications to the Board of Directors. Shareholders may obtain information regarding the ability to communicate with the Board of Directors, as well as the Funds policy concerning attendance by Directors at annual meetings of shareholders, by consulting the Funds website at www.pcmfund.com.
Remuneration of Directors and Officers
As of December 31, 2004, the Fund paid each Director who is not an interested person of the Fund an annual retainer of $6,000, plus $1,000 for each regular Board meeting attended in person and $500 for such each meeting attended telephonically. The Fund also reimburses each Director for reasonable expenses incurred in connection with such meetings. In addition, a Director serving as a Committee Chair, other than those affiliated with PIMCO or its affiliates, receives an additional annual retainer of $500. Effective January 1, 2005 any Committee member will receive $250 for each committee meeting attended in person and the Audit Committee Chair will receive an annual retainer of $1,000. For the fiscal year ended December 31, 2004, the Directors who are not interested persons of the Fund, as a group, received compensation in the amount of $47,587.
The following table sets forth the compensation paid to each Director of the Fund for the fiscal year ended December 31, 2004. Directors who are interested persons of the Fund do not receive any compensation from the Fund.
Name |
Aggregate Compensation from Fund |
Total Compensation from Fund and Fund Complex1 | ||||
R. Wesley Burns |
$ | 0 | $ | 0 | ||
E. Philip Cannon |
$ | 11,974 | $ | 253,077 | ||
Vern O. Curtis |
$ | 12,113 | $ | 104,010 | ||
J. Michael Hagan |
$ | 11,500 | $ | 99,250 | ||
Brent R. Harris |
$ | 0 | $ | 0 | ||
William J. Popejoy |
$ | 12,000 | $ | 101,750 |
1 | Fund Complex includes the Fund, PIMCO Funds: Pacific Investment Management Series, PIMCO Funds: Multi-Manager Series, PIMCO Variable Insurance Trust and PIMCO Strategic Global Government Fund, Inc. No compensation was paid to any Director of the Fund by PIMCO Strategic Global Government Fund, Inc. |
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For their services as Trustees of the PIMCO Funds: Pacific Investment Management Series, the Directors listed above received an annual retainer of $60,000 plus $3,000 for each Board of Trustees meeting attended in person ($500 for each such meeting attended telephonically), plus reimbursement of related expenses. The Audit and Nominating Committees Chairmen each receive annually an additional $1,500. For the fiscal year ended March 31, 2004, these Trustees, as a group, received compensation in the amount of $340,598 from PIMCO Funds: Pacific Investment Management Series.
Effective January 1, 2005, the Trustees of PIMCO Funds: Pacific Investment Management Series will received an annual retainer of $80,000 plus $5,000 for each Board of Trustees meeting attended in person ($1,000 for each special meeting attended). The Audit Committee Chairman will receive an annual retainer of $7,500 and the Nominating Committee Chairman will receive an annual retainer of $1,500. In addition, each member of a committee will receive $500 for each committee meeting attended.
For his services as a Trustee of the PIMCO Funds: Multi-Manager Series, Mr. Cannon received an annual retainer of $57,000 plus $3,000 for each Board of Trustees meeting attended in person ($1,500 for each such meeting attended telephonically), and $1,500 for each Performance and Audit Committee meetings attended, plus reimbursement of related expenses. For the fiscal year ended June 30, 2004, Mr. Cannon received compensation in the amount of $139,662 from PIMCO Funds: Multi-Manager Series.
As of December 31, 2004 for their services as Trustees of the PIMCO Variable Insurance Trust, the Directors listed above received an annual retainer of $4,000 plus $1,500 for each Board of Trustees meeting attended in person ($250 for each such meeting attended telephonically), plus reimbursement of related expenses. The Audit and Nominating Committees Chairmen receive annually an additional $500. For the fiscal year ended December 31, 2004, these Trustees, as a group, received compensation in the amount of $48,587 from PIMCO Variable Insurance Trust.
Effective January 1, 2005, the Trustees of PIMCO Variable Insurance Trust will receive an annual retainer of $15,000 plus $2,000 for each Board of Trustees meeting attended in person ($500 for each special meeting attended). The Audit Committee Chairman will receive an annual retainer of $1,500 and the Nominating Committee Chairman will receive an annual retainer of $500. In addition, each member of a committee will receive $500 for each committee meeting attended.
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The following table shows the executive officers of the Fund, other than those shown above, their ages, positions with the Fund and principal occupations during the past five years.
Name and Age1 |
Position(s) Held with Fund |
Term of Office and Length of Time Served1 |
Principal Occupation(s) During the Past Five Years | |||
Mohan V. Phansalkar Age 41 |
Chief Legal Officer | 8/03-present | Managing Director, PIMCO. Formerly, Executive Vice President, PIMCO. | |||
Jennifer E. Durham Age 34 |
Chief Compliance Officer |
7/04-present | Senior Vice President, PIMCO. Formerly, Vice President and Legal/ Compliance Manager, PIMCO; and Compliance Examiner and Staff Accountant in the Investment Company/Investment Adviser Examinations Branch, U.S. Securities and Exchange Commission, Pacific Regional Office. | |||
Daniel J. Ivascyn Age 35 |
Senior Vice President | 11/01-present | Executive Vice President, PIMCO. Formerly, Senior Vice President and Vice President, PIMCO. | |||
William C. Powers Age 47 |
Senior Vice President | 7/93-present | Managing Director, PIMCO. | |||
Jeffrey M. Sargent Age 42 |
Senior Vice President. Formerly, Vice President. |
6/93-present (since 2/99 as Senior Vice President) |
Executive Vice President, PIMCO. Formerly, Senior Vice President and Vice President, PIMCO.
| |||
William S. Thompson, Jr. |
Senior Vice President. Formerly, Vice President. |
7/93-present (since 2/03 as Senior Vice President) |
Chief Executive Officer and Managing Director, PIMCO. | |||
Henrik P. Larsen |
Vice President | 2/99-present | Senior Vice President, PIMCO. Formerly, Vice President and Manager, PIMCO. | |||
Michael J. |
Vice President. Formerly, Assistant Secretary. |
2/95-present (Since 2/02 as Vice President) |
Vice President, PIMCO. Formerly, Manager, PIMCO.
| |||
Garlin G. Flynn |
Secretary | 8/95-present | Paralegal, PIMCO. Formerly, Specialist, PIMCO. |
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Name and Age1 |
Position(s) Held with Fund |
Term of Office and Length of Time Served1 |
Principal Occupation(s) During the Past Five Years | |||
John P. Hardaway Age 47 |
Treasurer | 6/93-present | Executive Vice President, PIMCO. Formerly, Senior Vice President and Vice President, PIMCO. | |||
Erik C. Brown Age 37 |
Assistant Treasurer |
2/01-present | Senior Vice President, PIMCO. Formerly, Vice President, PIMCO; Senior Tax Manager, Deloitte & Touche LLP; and Tax Manager, PricewaterhouseCoopers LLP. | |||
Stacie D. Anctil Age 35 |
Assistant Treasurer |
11/03-present | Vice President, PIMCO. Formerly, Specialist, PIMCO; and Sales Associate, ESIS and Sales Manager, FI Interactive Data. |
1 | The executive officers of the Fund are appointed annually by the Board. They can be reached at the Funds address above. |
Investment Manager and Administrator
PIMCO is located at 840 Newport Center Drive, Newport Beach, California 92660. PIMCO serves as the investment manager and the administrator of the Fund. Subject to the supervision of the Board, PIMCO is responsible for managing the investment activities of the Fund and the Funds business affairs and other administrative matters.
THE BOARD OF DIRECTORS, INCLUDING THE INDEPENDENT DIRECTORS, RECOMMENDS THAT SHAREHOLDERS VOTE FOR THE NOMINEES UNDER PROPOSAL I. UNMARKED PROXIES WILL BE VOTED FOR THE NOMINEES UNDER PROPOSAL I.
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INFORMATION ON INDEPENDENT PUBLIC ACCOUNTANT
PricewaterhouseCoopers LLP (PwC) was selected by the Board on February 23, 2005 as independent public accountant to examine the financial statements of the Fund for the fiscal year ending December 31, 2005. A representative of PwC, if requested by any shareholder, will be present (via telephone) at the Meeting to respond to appropriate questions from shareholders.
Fees for Services to the Fund
The following table provides information on the aggregate fees billed by PwC for services rendered to the Fund for each of the last two fiscal years.
Fiscal Year Ended |
Audit Fees1 |
Audit-Related Fees2 |
Tax Fees3 |
All Other Fees |
Totals | |||||||||
December 31, 2004 |
$ | 16,950 | $ | 8,681 | $ | 2,010 | -0- | $ | 27,641 | |||||
December 31, 2003 |
$ | 19,487 | $ | 1,900 | $ | 1,200 | -0- | $ | 22,587 |
1 | Includes aggregate fees billed for professional services rendered for the audit of the Funds annual financial statements and services normally provided in connection with statutory or regulatory filings or engagements by the Fund. |
2 | Includes aggregate fees billed for review of the Funds semi-annual report to shareholders. |
3 | Includes aggregate fees billed for review of the Funds tax returns. |
Fees for Services to PIMCO
The following table provides information on the aggregate fees billed by PwC for services rendered to PIMCO for each of the last two fiscal years:
Fiscal Year Ended |
Audit Fees1 |
Audit-Related Fees2 |
Tax Fees3 |
All Other Fees |
Totals | ||||||||||
December 31, 2004 |
$ | 18,500 | $ | 112,064 | $ | 4,469 | $ | 69,921 | $ | 204,954 | |||||
December 31, 2003 |
$ | -0- | $ | 97,436 | $ | 10,050 | $ | 35,626 | $ | 143,112 |
1 | Includes stub audit fees for International Systematic Fund. |
2 | Includes aggregate fees billed for regulatory review and AIMR Verification Services. |
3 | Includes aggregate fees billed for tax compliance advice and other tax consulting. |
Additional Information on Fees for Services to the Fund and PIMCO
The following table provides the aggregate non-audit fees billed by PwC for services rendered to the Fund and PIMCO for each of the last two fiscal years:
Aggregate Non-Audit Fees Billed to Entity | ||||||
Entity |
Fiscal Year Ended 12/31/04 |
Fiscal Year Ended 12/31/03 | ||||
Fund |
$ | 10,691 | $ | 3,100 | ||
PIMCO |
186,454 | $ | 143,112 | |||
Totals |
$ | 197,145 | $ | 146,212 |
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Pre-approval Policies and Procedures
The pre-approval policies and procedures of the Fund require that the Audit Committee pre-approve all audit services and non-audit services provided by PwC or any other independent public accountant engaged by the Fund (the Auditor). The Audit Committee must pre-approve any engagement of the Auditor to provide non-audit services to (i) the Funds investment adviser, and (ii) any entity controlling, controlled by, or under common control with the Funds investment adviser that provides ongoing services to the Fund (entities in (i) and (ii), hereinafter Service Affiliates) if the services provided to such Service Affiliates relate directly to the operations and financial reporting of the Fund (Covered Non-Audit Services). The policies and procedures permit the Audit Committee to pre-approve the provision of types or categories of non-audit services to the Fund and Covered Non-Audit Services to the Service Affiliates. The Audit Committee may also pre-approve the provision of non-audit services to the Fund or its Service Affiliates on a project-by-project basis.
The policies and procedures include an exception to the pre-approval requirement for non-audit services, to be invoked only rarely and only if certain conditions are met, including that (i) the aggregate fees and costs of all non-audit services that, but for this limited exception, would require pre-approval by the Audit Committee constitutes no more than five percent of the total fees and costs paid by the Fund and Services Affiliates to the Auditor during the fiscal year during which such non-audit services are provided; (ii) at the time of engagement for such services, the Fund did not recognize that the services were non-audit services that required pre-approval; and (iii) each such service is promptly brought to the attention of and approved by the Audit Committee prior to the completion of the service. The exception to the pre-approval requirement was not invoked with respect to any of the non-audit services described on the preceding page.
Compliance with Section 16(a) of the Securities Exchange Act of 1934
Section 16(a) of the Securities Exchange Act of 1934, as amended, and Section 30(h) of the 1940 Act require the Funds Officers and Directors, investment manager, affiliates of the investment manager, and persons who beneficially own more than ten percent of a registered class of the Funds securities (Reporting Persons), to file reports of ownership of the Funds securities and changes in ownership with the SEC and the NYSE. Reporting Persons are also required by such regulations to furnish the Fund with copies of all Section 16(a) forms they file.
Based solely on its review of the copies of such forms received by it and written representation of certain Reporting Persons, the Fund believes that during fiscal year 2004, its Reporting Persons, except for one instance involving an employee of PIMCO, complied with all applicable filing requirements. This employee failed to file Form 4 on a timely basis in connection with Fund shares that the employee sold. As of the date of this proxy statement, such employee has made all applicable filings.
OTHER BUSINESS
The Directors do not know of any matters to be presented at the Meeting other than those set forth in this proxy statement. If other business should properly come before the Meeting, proxies will be voted in accordance with the judgment of the persons named in the accompanying proxy.
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ADDITIONAL INFORMATION
Legal Proceedings
On June 1, 2004, the Attorney General of the State of New Jersey announced that it had dismissed PIMCO from a complaint filed by the New Jersey Attorney General on February 17, 2004, and that it had entered into a settlement agreement (the New Jersey Settlement) with PIMCOs parent company, Allianz Global Investors of America L.P. (AGI, formerly known as Allianz Dresdner Asset Management of America L.P.), PEA Capital LLC (an entity affiliated with PIMCO through common ownership) (PEA) and PA Distributors LLC (PAD), in connection with the same matter. In the New Jersey Settlement, AGI, PEA and PAD neither admitted nor denied the allegations or conclusions of law, but did agree to pay New Jersey a civil fine of $15 million and $3 million for investigative costs and further potential enforcement initiatives against unrelated parties. They also undertook to implement certain governance changes. The complaint relating to the New Jersey Settlement alleged, among other things, that AGI, PEA and PAD had failed to disclose that they improperly allowed certain hedge funds to engage in market timing in certain funds. The complaint sought injunctive relief, civil monetary penalties, restitution and disgorgement of profits.
Since February 2004, PIMCO, AGI, PEA, PAD, and certain of their affiliates, PIMCO Funds: Pacific Investment Management Series (the PIMS Funds), PIMCO Funds: Multi-Manager Series (the MMS Funds), and the directors of the Fund (in their capacity as Trustees of PIMS or MMS Funds), have been named as defendants in 14 lawsuits filed in U.S. District Court in the Southern District of New York, the Central District of California and the Districts of New Jersey and Connecticut. Ten of those lawsuits concern market timing, and they have been transferred to and consolidated for pre-trial proceedings in the U.S. District Court for the District of Maryland; four of those lawsuits concern revenue sharing and have been consolidated into a single action in the U.S. District Court for the District of Connecticut. The lawsuits have been commenced as putative class actions on behalf of investors who purchased, held or redeemed shares of the various series of the PIMS Funds and the MMS Funds during specified periods, or as derivative actions on behalf of the PIMS and MMS Funds.
The market timing actions in the District of Maryland generally allege that certain hedge funds were allowed to engage in market timing in certain of the MMS and PIMS Funds and this alleged activity was not disclosed. Pursuant to tolling agreements entered into with the derivative and class action plaintiffs, PIMCO, the PIMS Funds trustees, and certain employees of PIMCO who were previously named as defendants have all been dropped as defendants in the market timing actions; the plaintiffs continue to assert claims on behalf of the shareholders of the PIMS Funds or on behalf of the PIMS Funds themselves against other defendants. The revenue sharing action in the District of Connecticut generally alleges that fund assets were inappropriately used to pay brokers to promote the MMS and PIMS Funds, including directing fund brokerage transactions to such brokers, and that such alleged arrangements were not fully disclosed to shareholders. The market timing and revenue sharing lawsuits seek, among other things, unspecified compensatory damages plus interest and, in some cases, punitive damages, the rescission of investment advisory contracts, the return of fees paid under those contracts and restitution.
Under Section 9(a) of the 1940 Act, if the New Jersey Settlement or any of the lawsuits described above were to result in a court injunction against AGI, PEA, PAD and/or their affiliates, PIMCO could, in the absence of exemptive relief granted by the SEC, be barred from serving as an investment adviser. In
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connection with an inquiry from the SEC concerning the status of the New Jersey Settlement under Section 9(a), PEA, PAD, AGI and certain of their affiliates (including PIMCO) (together, the Applicants) have sought exemptive relief from the SEC under Section 9(c) of the 1940 Act. The SEC has granted the Applicants a temporary exemption from the provisions of Section 9(a) with respect to the New Jersey Settlement until the earlier of (i) September 13, 2006 and (ii) the date on which the SEC takes final action on their application for a permanent order. There is no assurance that the SEC will issue a permanent order.
None of the aforementioned complaints alleges that any improper activity took place in the Fund. PIMCO believes that these developments will not have a material adverse effect on the Fund or on PIMCOs ability to perform its investment advisory services on behalf of the Fund.
Expenses
The expense of preparing, printing and mailing the enclosed form of proxy and accompanying Notice and Proxy Statement will be borne by the Fund. The Fund will reimburse banks, brokers and others for their reasonable expenses in forwarding proxy solicitation material to the beneficial owners of the shares of the Fund. In order to obtain the necessary quorum at the Meeting, supplementary solicitation may be made by mail, telephone, the Internet or personal interview by officers or agents of the Fund.
Quorum and Votes Required
Shareholders of record at the close of business on March 10, 2005 (the Record Date) are entitled to notice of, and to vote at, the Meeting. Each shareholder is entitled to one vote for each full share and an appropriate fraction of a vote for each fractional share held.
As of the Record Date, 11,238,492 shares of the Fund, representing the same number of votes, were outstanding. As of March 10, 2005, no persons owned of record or beneficially 5% or more of the shares of the Fund.
Timely and properly executed proxies will be voted as instructed by shareholders. A shareholder may revoke his or her proxy at any time prior to its exercise by written notice addressed to the Secretary of the Fund at 840 Newport Center Drive, Newport Beach, California 92660, or by voting in person at the Meeting. However, attendance in person at the Meeting, by itself, will not revoke a previously tendered proxy.
The presence in person or by proxy of the holders of a majority of the outstanding shares is required to constitute a quorum at the Meeting. Shares held by shareholders present in person or represented by proxy at the Meeting will be counted both for the purpose of determining the presence of a quorum and for calculating the votes cast on the issues before the Meeting. Abstentions will also be counted for quorum purposes.
Proxies that reflect abstentions or broker non-votes (that is, shares held by brokers or nominees as to which (a) instructions have not been received from the beneficial owner or other persons entitled to vote, and (b) the brokers or nominees do not have discretionary voting power on a particular matter) will be counted as shares that are present and entitled to vote for purposes of determining the presence of a
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quorum. Pursuant to the rules and policies of the NYSE, members of the NYSE may vote on the proposal to be considered at the meeting without instructions from beneficial owners of the Funds shares.
In the event that a quorum is present at the Meeting but sufficient votes to approve any proposal are not received, the persons named as proxies may propose one or more adjournments of the Meeting to permit further solicitation of proxies or to obtain the vote required for approval of one or more proposals. Any such adjournment will require the affirmative vote of a majority of those shares represented at the Meeting in person or by proxy. If a quorum is present, the persons named as proxies will vote those proxies which they are entitled to vote FOR the proposal in favor of such an adjournment and will vote those proxies required to be voted AGAINST the proposal against any such adjournment. A shareholder vote may be taken prior to any adjournment of the Meeting on any proposal for which there is sufficient votes for approval, even though the Meeting is adjourned as to other proposals.
Voting
To vote, shareholders may sign and mail the proxy card received with the proxy statement or attend the Meeting in person.
Required Vote
Election of the Nominees (Proposal I) will require the affirmative vote of the holders of a majority of the Funds shares present (or represented by proxy) and voting at the Meeting.
Shareholders Proposals
The Fund holds annual meetings of shareholders. A shareholders proposal that is intended to be presented at the Funds Annual Meeting of Shareholders in 2006 must have been received by the Fund no later than November 20, 2005 in order to be included in the Funds proxy statement and form of proxy relating to that meeting. A shareholder who wishes to make a proposal at the Funds Annual Meeting of Shareholders in 2006 without including the proposal in the Funds proxy statement must notify the Fund in writing, at the Funds offices, of such proposal no earlier than January 15, 2006 and no later than February 14, 2006. If a shareholder fails to give timely notice, then the persons named as proxies in the proxies solicited by the Board for the Funds Annual Meeting of Shareholders in 2006 may exercise discretionary voting power, to the extent permitted by NYSE rules, with respect to any such proposal.
To ensure the presence of a quorum at the Meeting, prompt execution and return of the enclosed proxy is requested. A self-addressed, postage-paid envelope is enclosed for your convenience.
By Order of the Board of Directors,
Garlin G. Flynn
Secretary
Newport Beach, California
Dated: March 21, 2005
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APPENDIX A
PIMCO COMMERCIAL MORTGAGE SECURITIES TRUST, INC.
(the Fund)
AUDIT COMMITTEE CHARTER
1. | The Audit Committee of the Fund shall be comprised of three or more independent members (as defined by Rule 10A-3(b)(1)(iii) under the Securities Exchange Act of 1934, as amended) of the Board of Directors of the Fund (the Board). Each of these independent members of the Board shall be financially literate and at least one shall possess accounting or related financial management expertise.1 The Board will endeavor to appoint at least one member that the Board has determined to meet the definition of audit committee financial expert,2 as defined by rule or regulation.3 In accordance with the Securities and Exchange Commissions safe harbor rule for audit committee financial experts, no member designated as an audit committee financial expert shall (i) be deemed an expert for any other purpose or (ii) have any duty, obligation or liability that is greater than the duties, obligations and liability imposed beyond those imposed on a member of the Board or the Audit Committee not so designated. Additionally, the designation of a member or members as an audit committee financial expert shall in no way affect the duties, obligations or liability of any member of the Audit Committee, or the Board, not so designated. No member of the Audit Committee shall accept any consulting, advisory or other compensatory fee from the Fund other than in his capacity as a member of the Audit Committee, the Board or any other Board Committee. |
1 | To the extent that the Board declares that any Audit Committee member is an audit committee financial expert, that member shall be deemed to possess accounting or related financial experience. |
2 | The requirement that the Fund shall have at least one audit committee financial expert shall become effective no later than the date on which the Fund file their Forms N-CSR for fiscal years ended December 31, 2003. |
3 | An audit committee financial expert is an individual who, in the determination of the Board, has acquired the following attributes: |
(i) | An understanding of generally accepted accounting principles and financial statements; |
(ii) | The ability to assess the general application of such principles in connection with the accounting for estimates, accruals, and reserves; |
(iii) | Experience preparing, auditing, analyzing, or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the registrants financial statements, or experience actively supervising one or more persons engaged in such activities; |
(iv) | An understanding of internal control procedures for financial reporting; and |
(v) | An understanding of audit committee functions. |
An individual may have acquired these attributes through any of the following:
(i) | Education and experience as a principal financial officer, principal accounting officer, controller, public accountant, or auditor or experience in one or more positions that involve the performance of similar functions; |
(ii) | Experience actively supervising a principal financial officer, principal accounting officer, controller, public accountant, auditor, or person performing similar functions; |
(iii) | Experience overseeing or assessing the performance of companies or public accountants with respect to the preparation, auditing, or evaluation of financial statements; or |
(iv) | Other relevant experience. |
Instruction 2(b) to Item 3 of Form N-CSR.
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2. | The purposes of the Audit Committee are: |
(a) | to assist Board oversight of (1) the integrity of the Funds financial statements, (2) the Funds compliance with legal and regulatory requirements, (3) the independent auditors qualifications and independence, and (4) the performance of the Funds independent auditor; |
(b) | to prepare an audit committee report as required by the SEC to be included in the Funds annual proxy statement (or Form N-CSR, as applicable); |
(c) | to oversee the Funds accounting and financial reporting policies and practices, its internal controls and, as appropriate, the internal controls of certain service providers; |
(d) | to oversee the quality and objectivity of the Funds financial statements and the independent audit thereof; and |
(e) | to act as a liaison between the Funds independent auditors and the full Board. |
Pacific Investment Management Company (PIMCO) is responsible for maintaining appropriate systems for accounting and internal controls. The auditors are responsible for planning and carrying out a proper audit. The outside auditor ultimately is accountable to the Audit Committee and the Board. The function of the Audit Committee is oversight. To this end, the Audit Committee shall have unrestricted access to the Funds Board, the independent auditors, and the executive and financial management of the Fund. The auditor shall report directly to the Audit Committee.
3. | To carry out its purposes, the Audit Committee shall have the following duties and responsibilities: |
(a) | in its capacity as a committee of the Board, to be directly responsible for the appointment, compensation, retention or termination, and oversight of the work of auditors (including resolution of disagreements between management and the auditor regarding financial reporting) and, in connection therewith, to evaluate the independence of the auditors, including whether the auditors provide any consulting services to PIMCO, and to receive the auditors specific representations as to their independence; |
(b) | to meet at least annually with the Funds independent auditors, including private meetings (i) to review the arrangements for, procedures to be utilized, and scope of the annual audit and any special audits; (ii) to discuss any matters of concern relating to the Funds financial statements, including any adjustments to such statements recommended by the auditors, or other results of audit(s); (iii) to review the annual financial statements of the Fund and significant accounting policies underlying the statements and their presentation to the public in the annual report and Form N-CSR; (iv) to consider the auditors comments with respect to the Funds financial policies, procedures and internal accounting controls and PIMCOs responses thereto; and (v) to review the form of opinion the auditors propose to render to the Board and shareholders; |
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(c) | to consider the effect upon the Fund of any changes in accounting principles or practices proposed by PIMCO or the auditors; |
(d) | to review the form of opinion that the auditors propose to submit to the Board and shareholders; |
(e) | to ensure that the outside auditor submits periodically to the Audit Committee an auditors report describing the auditors quality control procedures, any internal or peer quality control review, any inquiry or investigation of the auditor by governmental or professional authorities and any steps taken to deal with issues raised by such inquiries or investigations as well as delineating all relationships between the auditor and the Fund; to actively engage in a dialogue with respect to any disclosed relationships or services that may impact the objectivity and independence of the outside auditor; and to recommend that the Board take appropriate action in response to the auditors report to satisfy itself of the outside auditors independence; |
(f) | to review the fees charged by the auditors for audit and non-audit services; |
(g) | to investigate improprieties or suspected improprieties in Fund operations; and |
(h) | to report its activities to the full Board on a regular basis and to make such recommendations with respect to the above and other matters as the Audit Committee may deem necessary or appropriate. |
4. | The Audit Committee shall meet regularly, and shall call special meetings when necessary. |
5. | The Audit Committee shall oversee the development, establishment and review of complaint procedures regarding accounting, internal auditing controls or auditing matters. These complaint procedures shall provide for the anonymous and confidential submission and receipt of complaints from fund employees as well as employees of any fund service providers. |
6. | The Audit Committee shall meet separately with management (including the Treasurer of the Fund), with the auditors and with other service providers when necessary, (including internal auditors, if any, from PIMCO) on a periodic basis and shall discuss the Funds periodic financial statements (including any Management Discussion of Fund Performance) with management and the auditor. |
7. | The Audit Committee shall set clear policies with regard to the Funds ability to hire employees or former employees of the auditor and may review the practices of PIMCO with respect to the hiring of employees of former employees of the auditor. |
8. | As applicable, the Audit Committee shall discuss generally and periodically any financial information or guidance released to the public, press, analysts or rating agencies. The Audit Committee shall not be required to discuss or approve any specific financial information, guidance or release. |
9. | The Audit Committee shall discuss periodically any policies of the Fund with respect to risk assessment or management. |
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10. | The Audit Committee shall meet with the independent auditors prior to the audit engagement to discuss the planning and staffing of the audit, which may include rotation of the audit partners on the engagement to conform with applicable rules or regulations. |
11. | The Audit Committee shall have the authority to engage independent counsel and any other adviser as it deems necessary to fulfill any of its duties. |
12. | The Audit Committee shall review any notifications that a Funds CEO may be required to submit to the New York Stock Exchange (NYSE) under Section 303A.12(b) of the NYSE listing standards. |
13. | The Audit Committee shall have the authority to direct PIMCO to pay, consistent with the Funds unified fee structure, as applicable, any fees to the independent auditor engaged for the purpose of rendering or issuing an audit report or related work or performing other audit, review or attest services to the Fund, or engaged to provide any permissible non-audit services to the Fund, to any independent counsel or other adviser engaged by the Audit Committee. The Audit Committee shall receive appropriate funding to pay for any ordinary administrative expenses that are necessary or appropriate in carrying out its duties. |
14. | Each member of the Audit Committee may pre-approve audit and/or any permissible non-audit services and such approval shall be reported to the Audit Committee at its next scheduled meeting. Permissible non-audit services also may be pre-approved in accordance with policies and procedures adopted by the Board. Each member of the Audit Committee may approve services which are determined by such member to be within the de minimis exception provided by rule or regulation.4 |
15. | The Audit Committee shall evaluate its performance annually. |
16. | The Audit Committee shall review this Charter and recommend any changes to the full Board annually. |
4 | Section 10A of the Securities Exchange Act of 1934 states that a service may be determined to be de minimis if: (i) the aggregate amount of all such non-audit services provided to the issuer constitutes not more than 5 percent of the total amount of revenues paid by the issuer to its auditor during the fiscal year in which the non-audit services are provided; (ii) such services were not recognized by the issuer at the time of the engagement to be non-audit services; and (iii) such services are promptly brought to the attention of the audit committee of the issuer and approved prior to the completion of the audit by the audit committee or by 1 or more members of the audit committee who are members of the board of directors to whom authority to grant such approvals have been delegated by the audit committee. For purposes of investment companies (e.g., the Fund), final rules under this section clarify that the 5 percent amount is determined by aggregating the total amount of revenues paid to the Funds independent auditor by the Fund, its adviser and any entity controlling, controlled by or under common with the investment adviser that provides ongoing services to the Fund during the fiscal year in which the services are provided. |
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APPENDIX B
PIMCO COMMERCIAL MORTGAGE SECURITIES TRUST, INC.
GOVERNANCE COMMITTEE CHARTER
The provisions of this charter apply to PIMCO Commercial Mortgage Securities Trust, Inc. (the Fund).
Committee Membership
The membership of the Governance Committee (the Committee) for the Fund shall be determined by the Board of Directors (the Board). All directors of the Fund shall be eligible to serve on the Committee. The interested directors of the Fund who are members of the Committee, however, shall not participate in any activities that are exclusively the responsibility of the independent directors (e.g., voting on the nomination of independent directors).
Mission
To provide a forum for members of the Board to address important issues of fund governance; and to make recommendations to the full Board to promote sound governance practices. To promote the effective participation of qualified individuals on the Board, Committees of the Board, and as executive officers of the Fund.
Governance Function
1. | The Committee shall consult with Fund management, the Funds Chief Compliance Officer, counsel and other consultants, as appropriate, to discuss legal and business developments affecting the investment management industry and fund governance with a view to recommend changes to the Boards and the Funds governance practices, as appropriate. |
2. | The Committee shall consider, be responsible for and implement an annual evaluation process of the Board. Such evaluation process should include, at a minimum, an evaluation of the operation of the various committees of the Board and an evaluation of the number of funds overseen by the directors. |
Nominating FunctionBoard
1. | The Committee shall make nominations for directors and officers of the Fund and submit such nominations to the full Board. The Committee shall evaluate candidates qualifications for such positions, and, in the case of candidates for independent director positions, their independence from the Funds investment adviser and other principal service providers. Persons selected as independent directors must not be interested persons of the Fund as that term is defined in the Investment Company Act of 1940, as amended (1940 Act). The Committee shall also consider the effect of any relationships beyond those delineated in the 1940 Act that might impair independence, e.g. business, financial or family relationships with the investment adviser. In determining nominees qualifications |
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for Board membership, the Committee shall consider factors which may be delineated in this charter, or the Funds bylaws, and may consider such other factors as it may determine to be relevant to fulfilling the role of being a member of the Board. |
2. | The Committee may consider potential director candidates recommended by shareholders, provided that the proposed candidates: (i) satisfy any minimum qualifications of the Fund for its directors; and (ii) are not interested persons of the Fund or the Funds investment adviser within the meaning of the 1940 Act. The proposed candidates must also be independent as defined in the New York Stock Exchange listing standards. In order for the Committee to evaluate any nominee recommended by a shareholder or shareholder group, potential director candidates and nominating shareholders or shareholder groups must satisfy the requirements1 provided in Appendix A to this Charter. Other than the requirements provided in Appendix A, the Committee shall not otherwise evaluate shareholder director nominees in a different manner than other nominees and the standard of the Committee is to treat all equally qualified nominees in the same manner. |
3. | The Committee may identify prospective directors from any reasonable source, including, but not limited to, the consultation of third-party director search services. |
4. | The Committee requires that each prospective director candidate have a college degree or equivalent business experience. In addition, it is the Boards policy that directors on the Board may not serve in a similar capacity on the board of a registered investment company which is not sponsored or advised by the Funds investment adviser or its affiliates. The Committee may take into account a wide variety of factors in considering prospective director candidates, including (but not limited to): (i) availability and commitment of a candidate to attend meetings and perform his or her responsibilities on the Board; (ii) relevant industry and related experience; (iii) educational background; (iv) financial expertise; (v) the candidates ability, judgment and expertise; and (vi) overall diversity of the Boards composition. |
5. | The Committee shall evaluate the participation and contribution of each director coming to the end of his or her term before deciding whether to recommend re-election. The Committee may seek the views of other directors to assist them in this evaluation. |
6. | The Committee shall periodically review the composition of the Board to determine whether it may be appropriate to add individuals with different backgrounds or skills from those already on the Board. |
7. | The Committee shall periodically review director compensation and shall recommend any appropriate changes to the Board as a group. |
8. | The Committee shall periodically review issues related to the succession of officers of the Fund, including the Chairman of the Board. |
1 | These requirements are based on proposed Securities Exchange Act Rule 14a-11(b) and (c) and may be amended depending on the text of that Rule as finally adopted. |
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Nominating FunctionCommittees
1. | The Committee shall make nominations for membership on all committees of the Fund and submit such nominations to the full Board, and shall review committee assignments as necessary. |
2. | The Committee shall review as necessary the responsibilities of any committees of the Board, whether there is a continuing need for each committee, whether there is a need for additional committees, and whether committees should be combined or reorganized. The Committee shall consult with, and receive recommendations in connection with the foregoing from the Board and Fund management, and shall make recommendations for any such action to the full Board. |
Other Powers and Responsibilities
1. | The Committee shall normally meet twice yearly prior to the meeting of the full Board, to carry out its nominating and governance functions, and at such other time or times as the Committee or Board may determine appropriate or necessary, and is empowered to hold special meetings as circumstances require. |
2. | The Committee shall have the resources and authority appropriate to discharge its responsibilities, including authority to utilize Fund counsel and to retain experts or other persons with specific competence at the expense of the Fund. |
3. | The Committee shall review this Charter periodically and recommend any changes to the full Board. |
February | 23, 2005 |
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APPENDIX A
PROCEDURES AND ELIGIBILITY REQUIREMENTS FOR
SHAREHOLDER SUBMISSION OF NOMINEE CANDIDATES
A. | Nominee Requirements |
Director nominees recommended by shareholders must fulfill the following requirements:2
1. | The nominee may not be the nominating shareholder, a member of the nominating shareholder group, or a member of the immediate family of the nominating shareholder or any member of the nominating shareholder group. |
2. | Neither the nominee nor any member of the nominees immediate family may be currently employed or employed within the last year by any nominating shareholder entity or entity in a nominating shareholder group. |
3. | Neither the nominee nor any immediate family member of the nominee is permitted to have accepted directly or indirectly, during the year of the election for which the nominees name was submitted, during the immediately preceding calendar year, or during the year when the nominees name was submitted, any consulting, advisory, or other compensatory fee from the nominating shareholder or any member of a nominating shareholder group. |
4. | The nominee may not be an executive officer, director (or person performing similar functions) of the nominating shareholder or any member of the nominating shareholder group, or of an affiliate of the nominating shareholder or any such member of the nominating shareholder group. |
5. | The nominee may not control (as control is defined in the 1940 Act) the nominating shareholder or any member of the nominating shareholder group (or in the case of a holder or member that is a fund, an interested person of such holder or member as defined by Section 2(a)(19) of the 1940 Act). |
B. | Nominating Shareholder or Shareholder Group Requirements |
The nominating shareholder or shareholder group must meet the following requirements:
1. | Any shareholder or shareholder group submitting a proposed nominee must beneficially own, either individually or in the aggregate, more than 5% of the Funds securities that are eligible to vote at the time of submission of the nominee and at the time of the annual meeting where the nominee may be elected. Each of the securities used for purposes of calculating this ownership must have been held continuously for at least two years as of the date of the nomination. In addition, such securities must continue to be held through the date of the meeting. The |
2 | Unless otherwise specified herein, please refer to the Securities Exchange Act of 1934 and regulations thereunder for interpretations of terms used in this Appendix A. |
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nominating shareholder or shareholder group must also bear the economic risk of the investment and the securities used for purposes of calculating the ownership cannot be held short. |
2. | The nominating shareholder or shareholder group must also submit a certification which provides the number of shares which the person or group has (i) sole power to vote or direct the vote; (ii) shared power to vote or direct the vote; (iii) sole power to dispose or direct the disposition of such shares; and (iii) shared power to dispose or direct the disposition of such shares. In addition, the certification shall provide that the shares have been held continuously for at least 2 years. |
C. | Deadlines and Limitations |
A nominating shareholder or shareholder group may not submit more nominees than the number of Board positions open each year. All shareholder recommended nominee submissions must be received by the Fund by the deadline for submission of any shareholder proposals which would be included in the Funds proxy statement for the next annual meeting of the Fund.
D. | Making a Submission |
Shareholders recommending potential director candidates must substantiate compliance with these requirements at the time of submitting their proposed director candidate to the attention of the Funds Secretary. Notice to the Funds Secretary should be provided in accordance with the deadline specified in the Funds Bylaws; (Article II, Section 10) and include as specified in the same section of the Funds Bylaws, (i) the shareholders contact information; (ii) the director candidates contact information and the number of Fund shares owned by the proposed candidate; (iii) all information regarding the candidate that would be required to be disclosed in solicitations of proxies for elections of directors required by Regulation 14A of the 1934 Act; and (iv) a notarized letter executed by the director candidate, stating his or her intention to serve as a nominee and be named in the Funds proxy statement, if nominated by the Board of Directors, to be named as a director if so elected.
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Please fill in box(es) as shown using black or blue ink or | ||||
number 2 pencil. PLEASE DO NOT USE FINE POINT PEN þ |
The Board of Directors recommends that you vote FOR each of the following Nominees. | ||||||
FOR ALL |
WITHHOLD ALL |
FOR ALL EXCEPT | ||||
1. To elect the Nominees listed below to serve as members of the Funds Board of Directors for the terms expiring in 2008, and until their successors are elected and qualify. |
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(01) J. Michael Hagan (02) Vern O. Curtis
To withhold authority to vote for any individual
nominee, mark For All Except and write the
nominees number on the line below.
2. | To transact such other business as may properly come before the Meeting or, after any adjournment, any reconvening thereof. |
Mark Box at right if an address change or comment has been noted at left. |
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PLEASE SIGN ON REVERSE SIDE
PIMCO COMMERCIAL MORTGAGE SECURITIES TRUST, INC. P.O. BOX 9122 HINGHAM, MA 02043-9717 |
This proxy will be voted as specified. IF NO SPECIFICATION IS MADE, THIS PROXY WILL BE VOTED AGAINST THE LIQUIDATION PROPOSAL AND FOR THE NOMINEES.
Receipt of the Notice of Annual Meeting and Proxy Statement is hereby acknowledged. | |
PROXY FOR ANNUAL SHAREHOLDERS MEETING TO BE HELD APRIL 13, 2005 | ||
FUND NAME PRINTS HERE | THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS |
The undersigned hereby appoints J. Stephen King and Garlin G. Flynn and each of them, as his/her attorneys and proxies with full power of substitution to vote and act with respect to all shares of PIMCO Commercial Mortgage Securities Trust, Inc. (the Fund) held by the undersigned at the Annual Meeting of Shareholders of the Fund to be held at 800 Newport Center Drive, 6th Floor, Newport Beach, California 92660, on April 13, 2005 at 2:00 p.m., Pacific time, or as adjourned and reconvened from time to time (the Meeting) and instructs them to vote as indicated on the matters referred to in the Proxy Statement for the Meeting, receipt of which is hereby acknowledged, with discretionary power to vote upon such other business as may properly come before the Meeting.
Date | ||||
PLEASE VOTE, SIGN AND DATE THIS PROXY AND RETURN IT IN THE ENCLOSED POSTAGE-PAID ENVELOPE. | ||||
Signature(s) | (Please sign in box) | |||
Please sign exactly as name appears to the left. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such. If signing for a corporation, please sign in full corporate name by authorized person. If a partnership, please sign in partnership name by authorized person. |